Email has now become the go-to method for business communication, surpassing phone calls. This makes email service providers in India more significant than ever to achieve professional success.

The right email provider offers much more than just an @domain address. Modern services need to balance storage capacity from 5GB to 1TB with robust security features like end-to-end encryption. They should also include business-friendly tools that fit your budget.

We tested and ranked India’s top 10 email providers for 2025. Our detailed guide covers everything from ProtonMail’s unbreakable security to Zoho’s budget-friendly plans that start with just 5 users. You’ll find the perfect email solution here, whether you run a budget-conscious startup or need advanced enterprise features.

10 Best Email Providers to Use in 2025

Email Provider	Storage Capacity	Starting Price	Key Features	Notable Integrations
CampaignHQ	Not mentioned	USD 7/month	– Drag-and-drop email builder- Email verification service- AI-assisted subject lines	– AWS SES- WhatsApp Business API- CRM systems
EmailOctopus	2,500 contacts (Free)	USD 24/month	– 34 email templates- Simple automation- Landing page creation	– 47 direct apps- Zapier- Amazon SES
Brevo	Unlimited contacts	USD 25/month	– 48 responsive templates- AI assistant- Multi-channel marketing	– 65 direct integrations- WordPress plugin- Zapier
HubSpot	Up to 1M contacts (Free)	USD 20/month	– AI-powered tools- A/B testing- Personalization options	1,500+ integrations
Mailchimp	500 contacts (Free)	USD 13/month	– Campaign Builder- Customer experience builder- AI-powered features	300+ applications
Zoho Mail	5GB/user (Free)	USD 1/user/month	– End-to-end encryption- Calendar & Tasks- Two-factor authentication	– Zoho apps- 750+ via Zapier- Cloud storage services
Gmail	15GB (Free)	Free	– Smart Compose- Spam filtering- Categorized inbox	– Google Workspace- 10,000+ third-party apps
ProtonMail	500MB-1GB (Free)	€5/month	– End-to-end encryption- Self-destructing emails- Zero-access encryption	– Limited integrations- Bridge software for IMAP/SMTP
Outlook	15GB (Free)	₹149/month	– Folder organization- Vernacular features- Advanced security	– Microsoft 365- 10,000+ add-ins

1. CampaignHQ– Best Overall Email Service in India

CampaignHQ stands out as the top choice for businesses looking for strong email marketing solutions in the Indian market. The platform delivers great value through its complete feature set and affordable pricing while maintaining high deliverability rates—which makes email marketing campaigns work.

CampaignHQ Features

The platform comes packed with tools that optimize marketing efforts. Users without coding knowledge can create attractive emails using the drag-and-drop email builder. The platform added an email verification service with 99% accuracy that verifies emails in seconds.

CampaignHQ shines in automation for both email and WhatsApp marketing campaigns. The automated workflows respond to subscriber behaviors, which makes follow-ups and nurturing sequences simple. The AI-assisted email subject line feature also helps boost open rates by suggesting engaging headlines.

Numbers tell the story with CampaignHQ’s detailed campaign performance tracking. The platform tracks key metrics like open rates, click-through rates, and conversion rates. These analytical insights help improve future campaigns.

CampaignHQ Integration

The platform’s flexibility sets it apart from other Indian market competitors. The AWS SES integration lets businesses use their Amazon SES accounts to send emails. This gives unlimited email sending capacity without extra costs from CampaignHQ.

WhatsApp integration works with business API connections, so you can send bulk messages and manage templates in one place. User reviews show the software merges well with existing CRM systems and e-commerce platforms, creating a unified marketing ecosystem.

CampaignHQ Pricing Plans in India

The pricing is clear and simple. Plans start at just USD 5/per month when you connect your AWS account. The standard email service costs $7/monthly, making it one of India’s most affordable options.

Email verification services come with volume-based pricing:

• 1-5,000 emails: ₹150 per 1,000 emails (₹0.15 per email)
• 5,001-10,000 emails: ₹140 per 1,000 emails
• 10,001-50,000 emails: ₹130 per 1,000 emails
• 50,001-100,000 emails: ₹120 per 1,000 emails

CampaignHQ Pros and Cons

Pros:

• Accessible interface that needs minimal technical knowledge
• User reviews praise the excellent customer support
• Affordable pricing compared to alternatives like Mailchimp
• High email deliverability rates
• Email and WhatsApp marketing in one platform

Cons:

• Users want more templates
• Some sections could be easier to navigate
• Not as feature-rich as enterprise platforms

CampaignHQ proves to be a balanced solution for Indian businesses that need reliable email marketing without the complexity or high costs of older international platforms.

2. EmailOctopus

EmailOctopus has grown into a user-friendly email marketing platform that serves small businesses and content creators since its launch in 2014. The platform now handles communications for more than 50,000 customers and sends over 19 billion emails each year.

EmailOctopus Features

The platform’s drag-and-drop editor makes campaign creation simple with an accessible interface. Users can choose from 34 modern-looking, high-quality email templates, though competitors offer more options. The service shines with its simple automation capabilities, letting users create welcome emails and drip campaigns that connect with subscribers.

Users can create landing pages from 5 customizable templates and build forms to generate leads. The platform supports personalization through merge tags and conditional statements, which helps create dynamic content based on subscriber characteristics.

EmailOctopus Integration

The platform’s integration capabilities are a game-changer, with direct connections to 47 apps including Poptin, Carrd, OptinMonster, Payhip, and Ninja Forms. Support for Zapier, Make, and Integrately opens up connections to more than 4,000 apps like Woocommerce, Shopify, Leadpages, and Webflow.

Tech-savvy users can connect with Amazon SES, which is a big deal as it means that email sending costs drop.

EmailOctopus Pricing for Indian Users

The platform stands out with one of the industry’s most generous free plans – up to 2,500 contacts and 10,000 emails monthly. Paid plans start at USD 24/monthly for 5,000 contacts. Here’s how the pricing scales with subscriber count:

• 10,000 subscribers: USD 36.00/month
• 25,000 subscribers: USD 70.00/month
• 50,000 subscribers: USD 130.00/month

Amazon SES users can save money with reduced pricing tiers at $26, $44, and $74 respectively.

EmailOctopus Pros and Cons

Pros:

• The interface needs minimal technical knowledge and works smoothly
• The free plan and paid options provide excellent value
• Customer support runs almost 24/7 on all plans
• Modern email templates look professional despite limited options

Cons:

• Advanced alternatives offer more automation features
• Reporting and analytics lack detailed data
• A/B testing needs manual setup
• Amazon SES setup requires technical knowledge

EmailOctopus scores 4.1/5 from independent reviewers and works best for beginners or businesses that value simplicity and affordability over advanced features.

3. Brevo

Brevo (formerly Sendinblue) brings together email services and advanced CRM features in an all-in-one marketing solution. This Paris-based platform has rebranded recently and serves over 500,000 businesses worldwide with its detailed suite of communication tools.

Brevo Features for Businesses

Brevo’s drag-and-drop email editor shines with its user-friendly design. Users can create professional campaigns without technical expertise. The platform has 48 responsive email templates that are sorted by purpose rather than industry.

Brevo goes beyond simple email marketing with impressive workflow-based automation. Users can build sophisticated triggered campaigns based on email engagement, website visits, and purchase behaviors. The platform added an AI assistant that generates subject lines, email content, and picks the best send times based on user data.

Brevo’s transactional email capability stands out with rapid delivery times. 50% of emails arrive within one second and 99.98% reach their destination under 20 seconds. Businesses can also run SMS and WhatsApp campaigns through the platform’s multi-channel marketing options.

Brevo Integration

Brevo combines smoothly with 65 essential business tools that span e-commerce platforms, Google Analytics, Shopify, WooCommerce, and WordPress. The platform’s WordPress plugin has over 80,000 active installations with a 4.5-star rating.

Brevo uses Zapier to connect with 6,000 more applications. This wide integration network helps businesses sync data between platforms and creates a unified marketing ecosystem.

Brevo Pricing for Indian Users

Brevo’s pricing depends on email volume instead of contact numbers—setting it apart in the market. Each plan has unlimited contacts:

• Free Plan: 300 emails daily, simple features, Brevo branding
• Starter Plan: Starting at USD 25.00 monthly for 20,000 emails
• Business Plan: USD 65.00 monthly for 20,000 emails, has A/B testing, marketing automation, advanced statistics
• Enterprise Plan: Custom pricing with dedicated support and advanced features

SMS credits cost varies by country, and removing Brevo branding costs USD 12.00 monthly.

Brevo Pros and Cons

Pros:

• User-friendly interface with easy navigation
• Excellent template customization options
• Powerful automation features at a competitive price
• Free CRM features in all plans
• Multi-channel marketing through email, SMS and WhatsApp

Cons:

• Deliverability rates fluctuate in regular testing
• Lower-tier plans have basic landing page features
• Platform loads slowly at times
• Extra costs for additional landing pages and SMS
• Higher-priced plans needed for multi-user access

Brevo gives small and medium businesses sophisticated marketing tools without enterprise-level costs. This makes it a strong choice among email service providers in India.

3. HubSpot

HubSpot stands out as a detailed marketing platform with powerful email tools built into its CRM ecosystem. What started as an inbound marketing tool has grown into a complete solution for companies that need more than just email services.

HubSpot Features

HubSpot’s email marketing tools come with a user-friendly drag-and-drop editor and templates that look great on any device. The platform’s AI helps users create subject lines and email copy quickly, and you can adjust the tone of existing content. You can personalize emails for each subscriber using their contact details, company info, lifecycle stage, and more. The platform lets you run A/B tests to make your campaigns better, but you’ll need Professional or Enterprise plans to use this feature.

HubSpot Integration

The platform really shines with its broad integration options. It works with over 1,500 popular apps and web services, such as Amplitude, Jira, Adobe Express, and LinkedIn. The HubSpot App Marketplace has 117 connector apps that combine smoothly with your existing systems. Users can pick and connect tools based on what their business needs, what they want to spend, and how well it fits their HubSpot plan.

HubSpot Plans and Pricing in India

HubSpot uses a tiered pricing system with big jumps between levels:

• Free Plan: Has simple email marketing, forms, landing pages, and up to 1 million contacts
• Starter Plan: USD 20.00/month (USD 15.00/month with annual billing)
• Professional Plan: USD 890.00/month with mandatory USD 3,000 onboarding fee
• Enterprise Plan: USD 3,600.00/month for Marketing Hub

So, the costs go up quickly as your business grows and needs more features.

HubSpot Pros and Cons

Pros:

• Very easy-to-use interface that doesn’t need much technical knowledge
• All-in-one platform that combines email, CRM, and marketing tools
• Great customer support available 24/7
• Free plan packed with useful features

Cons:

• Paid plans are expensive with big price jumps between tiers
• Professional and Enterprise plans need yearly contracts with no way to cancel early
• Lower-tier plans don’t have A/B testing
• Free and starter plans come with basic reporting only

HubSpot works best for mid-sized companies that can afford the higher-tier plans and need its complete feature set. Small businesses might struggle with the pricing structure.

4. Mailchimp

Mailchimp stands as one of the most recognized names in email marketing, with a 22-year old legacy that attracts over 14,000 new users each day. This Atlanta-based platform has grown from a simple email marketing tool into a detailed marketing automation hub since its 2001 launch.

Mailchimp Features

The platform’s strength comes from its accessible Campaign Builder that features a drag-and-drop interface. Users can create professional emails without technical knowledge. The platform comes with pre-built templates and A/B testing capabilities to help users optimize their campaigns effectively. Mailchimp goes beyond simple email creation with its Customer Journey builder. Users can create individual-specific marketing workflows based on how subscribers interact. The platform has added AI-powered features that optimize email campaigns and suggest better content.

Mailchimp Integration

The platform shines with its integration capabilities, connecting to more than 300 popular applications and services. The system syncs smoothly with e-commerce platforms like Shopify and WooCommerce. It also works with content tools like Canva and productivity suites such as Google Analytics. Developers can access reliable API support to create custom integration solutions. Your audience data stays updated automatically across systems as the platform imports followers and contacts from connected services.

Mailchimp Plans and Pricing in India

The platform’s pricing structure now includes four tiers:

• Free: Up to 500 contacts and 1,000 monthly emails
• Essentials: Starts at USD 13.00/month for 500 contacts
• Standard: Costs USD 20.00/month with expanded features
• Premium: Begins at USD 350.00/month with unlimited audiences

Contact count affects pricing directly. To name just one example, 25,000 contacts costs USD 270.00/month on Essentials and $310/month on Standard.

Mailchimp Pros and Cons

Pros:

• Accessible interface with user-friendly design tools
• Detailed feature set with marketing automation and analytics
• Large template library for various marketing needs
• Reliable integration with popular business tools

Cons:

• Costs more than alternatives, especially with larger contact volumes
• Support options limited on lower-tier plans
• Contact organization could be better
• Mobile app needs improvement

Mailchimp offers a powerful marketing platform with detailed email marketing tools. However, recent price increases might lead budget-conscious users to look at other options.

5. Zoho Mail

Zoho Mail distinguishes itself from other email service providers in India through its privacy-first approach and business-focused features. The company puts user privacy first without depending on advertising revenue or data mining, unlike its competitors.

Zoho Mail Features

Zoho Mail delivers a resilient email suite with built-in collaboration tools. The platform has Calendar, Tasks, Notes, and Contacts right inside the inbox. Users can view these applications together, which helps boost productivity. The service lets you host email across multiple domains with unlimited aliases.

Security leads the way as Zoho Mail provides end-to-end encryption, two-factor authentication, and OAuth 2.0 support. SSL connections encrypt email traffic between servers and your inbox. The platform’s unusual activity reporting tells users about suspicious logins from new locations or devices.

Zoho Mail Integration

Zoho Mail shines with its connection options that merge naturally with other Zoho applications like CRM, Projects, Creator, and WorkDrive. Users can work with these apps right from their inbox. Through Zapier integration, you can connect with over 750 third-party applications and create custom workflow automation.

Content collaboration platforms like Google Drive, Dropbox, OneDrive, Box, and Evernote work well with the system. The platform also supports connectors that help with authentication when connecting to third-party applications.

Zoho Mail Pricing and Value

Users get great value with its Forever Free plan that supports up to five users and provides 5GB storage per user. Paid plans include:

• Mail Lite: USD 1.00/user/month with 5GB storage or USD 1.25/user/month with 10GB storage
• Mail Premium: USD 4.00/user/month with 50GB storage plus advanced features
• Workplace: USD 3.00/user/month with online file manager, document tools, and communication software

Zoho Mail Pros and Cons

Pros:

• Secure, private, and ad-free environment
• Multiple integration options that boost productivity
• Combined interface for email, calendar, tasks, and contacts
• Flexible and affordable pricing structure

Cons:

• New users need time to learn the interface
• Free version offers less than alternatives
• Works better for business than personal use
• Most integrations work with other Zoho products

Zoho Mail stands out as an excellent choice for businesses that need a secure, privacy-focused email solution that works well with their existing workflows.

6. Hostinger Email

Hostinger doesn’t just offer email marketing services. Their email hosting comes bundled with web hosting solutions, which makes it perfect for businesses that need professional email addresses with their domain names.

Hostinger Email Features

Hostinger Email protects your communications through DKIM, DMARC, and SPF protocols. These security measures keep both incoming and outgoing emails safe. The service has built-in anti-spam and antivirus protection that filters out spam and harmful content. Your emails stay safe with automatic backups that prevent data loss and help with recovery. Users get extra security with two-factor authentication and encryption.

Hostinger Email Integration

Setting up your email is simple with popular email clients. The service works smoothly with Apple Mail, Outlook, and Mozilla Thunderbird through auto-setup. Gmail setup needs just SMTP server details and the right port. You can check your emails anywhere since Hostinger works well on iOS and Android devices. The detailed knowledge base has more than 100 articles that help you fix issues, move your emails, and handle spam.

Hostinger Email Plans and Pricing

Hostinger keeps pricing simple with two business email plans:

• Business Starter: $0.99 per mailbox monthly (48-month contract) with 10GB storage, 10 forwarding rules, and 50 email aliases
• Business Premium: $2.99 per mailbox monthly (48-month contract) with 50GB storage, 50 forwarding rules, and 50 email aliases

Users can also get simple email features with Hostinger’s web hosting plans, starting at ₹69.00/month in India.

Hostinger Email Pros and Cons

Pros:

• Quick support in multiple languages, with responses usually within 15 minutes
• Strong security with anti-spam, antivirus, and encryption
• Easy-to-use control panel that works well for beginners
• Better prices than most competitors

Cons:

• You need to commit for 48 months to get the best rates
• Prices go up quite a bit after your first term
• Free email plans only give you 1GB storage
• Costs add up quickly when you need many email accounts

Hostinger Email works well for businesses that want professional email addresses without complicated setup processes.

7. Gmail

Gmail has grown beyond a simple email service to become the life-blood of digital communication in India with over 1.8 billion active users. The platform serves businesses and if you have specific email needs.

Gmail Features

Gmail comes with a generous 15GB of free storage that works with all Google services. The platform sorts your incoming messages automatically into Primary, Social, and Promotions tabs which substantially reduces inbox clutter. The platform’s powerful spam filtering protects users by catching 99.9% of spam, phishing, and malware.

Gmail’s advanced search helps you find messages based on content, sender, date ranges, or attachment types. Smart Compose feature uses AI that predicts and suggests text while typing to save hours of composition time. Mobile users can access their emails offline without a continuous internet connection.

Gmail Integration

Gmail’s integration capabilities are exceptional as a central hub within the Google Workspace ecosystem. The service merges with Google Calendar, Drive, Meet, and Docs to create simplified processes. The platform supports over 10,000 third-party integrations through Google Workspace Marketplace that cover productivity tools, CRM systems, and business applications.

Gmail Plans and Pricing

The free personal Gmail account comes with 15GB shared storage and core features that work well for individual users. Google Workspace plans for businesses include:

• Business Starter: ₹125/user/month with 30GB storage per user
• Business Standard: ₹672/user/month with 2TB storage per user
• Business Plus: ₹1,260/user/month with 5TB storage per user
• Enterprise: Custom pricing with unlimited storage options

Gmail Pros and Cons

Pros:

• Reliable service with 99.978% uptime guarantee for business accounts
• Superior search and organization tools
• Detailed security with two-factor authentication and advanced phishing protection
• Natural integration with Google’s ecosystem

Cons:

• Limited customization compared to dedicated business email solutions
• Privacy concerns about Google’s data collection practices
• Storage limits on free accounts for large attachments
• Customer support mainly for paid accounts

8. ProtonMail

ProtonMail stands out as the Swiss fortress of digital communication among privacy-focused email service providers in India. This service puts security first while making sure users can easily navigate their platform. Scientists from CERN created ProtonMail back in 2014.

ProtonMail Features

End-to-end encryption makes ProtonMail a leader in security – not even ProtonMail can read your messages. The service protects your attachments and contacts with zero-access encryption. Swiss privacy laws add an extra layer of protection against government surveillance.

A clean and accessible interface works smoothly across web and mobile platforms. You can organize your emails with custom folders, labels, and filters. The free version gives you 500MB-1GB storage, which might not be enough if you deal with large attachments or keep lots of emails.

ProtonMail Integration

The security-first approach means fewer integration options. The Bridge software lets you connect through IMAP and SMTP to desktop email clients like Outlook and Thunderbird. This helps you work with your favorite email programs while keeping your messages encrypted.

ProtonMail Plans and Pricing in India

Here’s what ProtonMail costs:

• Free Plan: 1GB storage, 150 messages daily, basic features
• Mail Plus: €5/month (around ₹450) with 15GB storage, 10 email addresses
• Unlimited: €10/month (around ₹900) with 500GB storage, 15 email addresses
• Business: €8/user/month (around ₹720) with advanced admin controls

ProtonMail Pros and Cons

Pros:

• Top-notch security with end-to-end encryption
• No-logs policy and Swiss privacy protection
• User-friendly interface that anyone can use
• Emails that self-destruct

Cons:

• Limited storage on free plans (500MB-1GB)
• Search features are basic due to encryption
• Costs more than regular email services
• Not many integration options

ProtonMail focuses on security instead of trying to match every feature of less secure mainstream providers. This makes it perfect if you need to handle sensitive information securely.

9. Outlook

Microsoft Outlook has grown beyond a simple inbox to become a central hub that boosts productivity with strong features for personal and business users who want well-laid-out email management.

Outlook Email Features

Outlook presents a clean, Windows-like interface that Microsoft users will find familiar. The platform features a simple modern ribbon design that makes common functions easily accessible. Users can organize their mail effectively through folders and subfolders, pin important messages, and flag critical content. We used color-coded labels that work with Microsoft applications of all types to categorize emails.

Microsoft made Outlook Lite more accessible vernacular features in Outlook Lite for Indian users. The app now supports Hindi, Tamil, Telugu, Marathi, and Gujarati languages with voice typing, transliteration, and translation capabilities. Security stays a top priority with automatic protection against suspicious links, malware scanning, and data encryption in mailboxes and during transit.

Outlook Integration

Outlook works as a connectivity hub within the Microsoft ecosystem that merges naturally with Office applications. Users can connect services like Twitter, Trello, and Yammer right into their inbox. On top of that, the platform works with over 10,000 add-ins through Microsoft AppSource.

These integrations ended up making Outlook more than just email—users can take quick actions across multiple platforms without switching between apps.

Outlook Plans and Pricing in India

Microsoft’s tiered pricing for Outlook includes:

• Free: 15GB mailbox storage with simple features
• Microsoft 365 Basic: ₹1,499/year (₹149/month) with 100GB storage
• Microsoft 365 Personal: ₹6,899/year (₹689/month) with expanded features
• Microsoft 365 Family: ₹8,199/year (₹819/month) supporting up to six users

Outlook Pros and Cons

Pros:

• Natural integration with Microsoft ecosystem
• Strong organization through folders and subfolders
• Powerful security features including encryption and malware scanning
• Multi-language support for Indian users

Cons:

• Limited RSS feed support in newer versions
• Shared mailboxes can be hard to access
• Features might overwhelm basic email users
• Premium features need subscription

Conclusion

You just need to think about storage, security, and budget when picking an email service providers in india. Gmail and Zoho Mail work great as free options for simple email needs. Premium services like ProtonMail and HubSpot are better suited for specialized security and marketing automation.

Storage space varies substantially between providers. ProtonMail’s free tier gives you 500MB while Yahoo Mail offers a massive 1TB. Each provider has different security features. ProtonMail leads the pack with end-to-end encryption, and CampaignHQ shines when it comes to email verification and deliverability.

CampaignHQ’s complete email marketing platform delivers the perfect mix of features, pricing, and support that Indian businesses look for in professional email solutions.

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